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Form W-9 for Syracuse New York: What You Should Know

G., vendors/licensing, etc., ) and have W-9 filled out.   Substitute Form W-9 must be completed and signed by the customer to be valid. Any employee who is responsible for collecting from a vendor and filling out the W-9 or having a vendor/licensing firm fill out the W-9 should not sign the W-9 and should be asked to remove that representative from further contact with vendors. Substitute W-9 forms for tax reporting, student loans and the tax identification number (TIN) should ONLY be filled out from a source authorized by the New York State Comptroller's office; and are valid for two years after the date they were filled out. Substitute Form W-9 is a requirement in order for the university to receive the appropriate federal tax ID number for the University as well as to obtain the appropriate state taxes. No other forms, forms not listed on the NYS official form and W-9 for which a tax identification number or a TIN is required will be accepted. An approved form W-9 is available for download HERE.

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