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Form W-9 Virginia Fairfax: What You Should Know

Tax Returns | Tax Administration — Loudoun County Submit completed form via email to or mail it to Department of Tax Administration, 12000 Government Center Pkwy, Suite 261, London, VA ​ Invoices and Payments — Procurement and Material To comply with IRS regulations, Loudoun County must have an IRS Form W-9 on file with the Department of Finance. Learn More. Submitting Your Invoice. An invoice should be submitted to the Dept of Finance within three business days after the sale has been completed. Submitting Your Payments on a Form 941-C: Under 941-C, taxpayers must specify the method of payments for their sale. The method of payment can be listed on the bill or other official correspondence from the seller or the Department of Revenue. A statement of source must be attached to the payment sources on the form 1040, 1040A, and/or W-7. These three items appear on pages 2, 14, and 28 of the Internal Revenue Manual. All Form 941-C payment forms should be received by the Department of Taxation no later than January 31. The IRS is required by law to retain payment information for three years. You must include your W-9 and a letter from your tax professional or broker stating the manner in which the payment was received. If your Form 941-C payment form is received after the January 31 deadline, this will be a non-refundable tax debt. If you do not receive the necessary information by this date, we can not issue a refund or payment for the purchase. ​ Invoices and Payments — Procurement and Material To comply with IRS regulations, Loudoun County must have an IRS Form W-9 on file with the Department of Finance. Learn More. Submitting Your Invoice. An invoice should be submitted to the Dept of Finance within three business days after the sale has been completed. Submitting Your Payments on a Form 941-C: Under 941-C, taxpayers must specify the method of payments for their sale. The method of payment can be listed on the bill or other official correspondence from the seller or the Department of Revenue.

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